Travel Administrator, Receptionist, Dome Productions, Bell Media

ASAP
Toronto, Ontario

Travel Administrator, Receptionist, Dome Productions, Bell Media

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Date: Nov 28, 2018

Location: Toronto, ON, CA

Req Id: 222874 

 

Bell is a truly Canadian company with over 138 years of success. We are defined by the passion of our team members and their belief inour company’s vast potential.

To ensure we continue to be recognized as Canada’s leading communications company, we’re committed to finding and developing the next generation of leaders. This means creating best-in-class career and development opportunities for our employees.

If you’re passionate, driven and find yourself seeking interesting work, new challenges and continuous learning opportunities, then we want you to join our team.

Bell Media is Canada's premier multimedia company with leading assets in television, radio and digital media, including CTV — Canada's #1 television network, and the country's most-watched specialty channels. It is a critical component of Bell’s commitment to leverage strategic investments in broadband networks to offer Canadians the best available content on any of the four screens they choose: television, smartphone, tablet and computer.

 

Position: Travel Administrator, Receptionist, Dome Productions, Bell Media

Location: 1 Blue Jays Way, Toronto (Ontario)

Salary: Commensurate with qualifications and experience

Hours of Work: 40 hours per week. Overtime as required

 

Position Overview:

Located in the Rogers Centre in downtown Toronto, Dome Productions is Canada’s premiere remote production facility provider to the broadcast and production world. Dome has a fleet of (18) television production mobiles that it deploys all across North America facilitating live sporting events and concerts/award shows/etc. In addition, we provide transmission services to our customers to facilitate the live transmission of the game/concert/etc. back to their home base for ultimate distribution to the cable and satellite carriers. Dome’s customers include TSN, Rogers Sportsnet, RDS, ESPN, Fox Sports, Maple Leaf Sports and Entertainment, just to name a few.

 

Responsibilities:

  • Responsible for all aspects of front desk duty including answering the phone, dispensing messages and greeting and directing visitors to their appropriate locations. Manage boardroom bookings, phone lists and client transportation
  • Obtain hotel folios and receipts from suppliers for expenses on corporate credit card. Investigate and resolve disputed charges with AMEX
  • Verify travel-related receipts against cost estimates and check for accuracy in accordance with DOME Travel Guidelines and the Travel Coordinators
  • Accurately code travel expenses by reconciling the costs in the Travel Reconciliation system, including the proper breakout of commodity taxes (GST/QST/HST)
  • Prepare journal entries to distribute costs from travel account to appropriate jobs or cost centers in the general ledger for approval by the Accountant
  • Responsible for maintaining the tidiness of the cappuccino bar area. Places food and beverage orders as needed and ensures that the cappuccino bar is fully stocked
  • Arrange and receive all courier and mail shipments. Maintain log books and verify courier bills. Track packages and distribute shipments. Act as key contact for office equipment, including maintenance
  • Process orders for office supplies and office admin-related invoices for payment in APSS
  • Supports the Executive Assistant to the Senior Vice President and General Manager however required. Provides backup / replacement relief when Executive Assistant is on vacation and/or offsite. Assist on special projects when needed

 

Qualifications:

  • Ability to maintain a consistent and friendly attitude
  • Excellent verbal and written communication skills
  • Ability to multitask and manage multiple projects concurrently; able to prioritize and meet deadlines
  • Ability to work both independently and within a team atmosphere
  • Excellent computer skills, especially in Excel
  • Proactive with the ability to identify and solve problems with great attention to detail
  • College or University degree, with emphasis on Accounting or related field
  • 2 years work experience in either Finance or Administration
  • Knowledge of journal entries and account reconciliation
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