AECOM

Site Training Administrator

Ongoing
Competitive
Fort McMurray, Alberta
Entry Level

Canada - Alberta, Fort McMurray

Job Summary

AECOM a premier, fully integrated global infrastructure firm currently seeking a Site Training Administrator to be located at CNRL Albian in Northern Alberta. This is a long-term position on a 4 days on 3 days off rotation with camp provided on site.

May include the following responsibilities:

  • Control and distribution of incoming correspondence.

  • Collection and actioning of outgoing correspondence.

  • Assist our CNRL client in creating training materials for CNRL contractors

  • Facilitate and coordinate training material and classes

  • Organize vendors for training courses held onsite

  • Monthly supply Orders.

  • Creating PO's.

  • Craft and Staff Expense forms.

  • General filing.

  • Provide general office support to all site personnel.

  • Assist with flight bookings and flight reports for all staff and craft employees.

  • Assist in Deduction letters to craft.

  • Review and schedule applicable safety training.

  • Assist with Onboarding and terminations when required.

  • Meet and greet new hires on orientation days to assist them to site.

  • Create and distribute NOC's, DOA's to Head office.

  • Coordinate with Head Office for all payroll queries and follow current query procedure.

  • Balancing data entry daily, when required.

  • Maintain the Vacation Tracker of all staff.

  • Coordinate and assist in the preparation of reports as required.

  • Actively participate and identify areas of improvement and provide solutions.

  • Create and maintain vehicle passes, visitor passes as requested.

  • Staff registration forms for all new hire staff members.

  • Other reception duties as required.

Minimum Requirements

  • High School Diploma.

  • Minimum 1 year of related work experience required.

  • Proficient with Microsoft Excel, Word and Outlook.

  • Must have strong verbal and written communication skills

  • Comfortable and excited about learning and using new systems and software

  • Must have CSTS 09 Ticket.

  • Previous site administrative experience is a must

  • Live plant experience is a must

  • Able to work in camp environment.

  • Able to travel, if and when required.

  • This position will be required to drive a vehicle on behalf of AECOM and therefore will require the candidate to submit a satisfactory drivers abstract for review and must have Class 5 Alberta Driver's license

Preferred Qualifications​

  • Administrative Diploma would be an asset.

  • Experience with Visio program is preferred

  • Experience with using Lean Six Sigma is preferred

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Line Construction Services

Business Group Construction Services Group (CS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 201921BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

How to Apply