On-Going Opportunities Description
Please note: The hourly rate reflects 2017 rates.
As a member of the Purchasing and Materials Management team, you will be responsible for the purchase and/or disposal of materials, services and equipment for the City of Toronto and designated Agencies, Boards and Commissions.
- Edits and processes requisitions
- Prepares product descriptions and scope of work
- Prepares and issues competitive tenders, quotations and proposal calls
- Identifies opportunities to consolidate similar goods and services in order to issue a corporate competitive call encompassing all participating divisional requirements
- Confers with suppliers regarding delivery, quality, etc., to ensure that division and specification requirements are met
- Operates the City's automated purchasing system to process purchasing requirements (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information
- Prepares summaries of quotations, tenders and proposals and arranges for samples and testing of various products
- Facilitates Call evaluations, presentations and/or interviews
- Assists in bid evaluation and makes recommendations
- Participates on committees related to City purchasing
- Interviews sales representatives and visits supplier locations, warehouses, etc., as required
- Prepares purchase orders and related documentation from quotations, tenders and proposals (e.g. price agreements, correction sheets, etc.)
- Attends site meetings and proponent interviews. Conducts debriefings with vendors. Conducts roster audits
- Prepares correspondence and a variety of administrative reports using word processing and spreadsheet software
- Coordinates, organizes and operates various disposal activities, including public auctions
- Prepares and reviews staff reports to Standing Committees and Council
- Conducts training sessions for Buyers
- Assists with public openings as required
- Ensures that purchasing related files and documentation are properly organized and filed
Your application must describe your qualifications as they relate to:
- Practical buying experience, preferably in a municipal environment, i.e. processing quotations, tenders, proposals, contracts, purchase orders, etc.
- A certificate from a recognized Purchasing program or an approved equivalent combination of education and/or experience.
- Experience with computerized purchasing systems, i.e., SAP - Purchasing module, etc.
- Experience in Microsoft Word and Excel.
You must also have:
- Knowledge of the principles, practices and procedures of procurement.
- Thorough knowledge of various Acts and regulations governing the public purchasing function (e.g., Sale of Goods Act, Workplace Safety and Insurance Act, City of Toronto Fair Wage/Labour Trades regulations, Federal and Provincial Sales Tax regulations, etc.).
- Highly developed oral and written communication skills, at all organizational levels.
- Excellent interpersonal skills to work effectively with other staff and members of the public.
- Excellent negotiation skills.
- Ability to work independently, as required.
- Good knowledge of the products and services used by the City and designated Agencies, Boards and Commissions, and appropriate sources of supply for same, an asset.
Although there may not be current vacancies, resumes will be kept on file for 6 months and then deleted from our system. You must reapply after 6 months. Please note Rate (Hourly) reflects the 2015 rates. We thank all applicants and advise that only those selected for further consideration will be contacted.
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.
The City of Toronto is committed to fostering a positive and progressive workforce that is representative of the citizens we serve. We will provide equitable treatment and accommodation to ensure barrier-free employment.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto's Accommodation Policy, a request for accommodation will be accepted as part of the City's hiring process.
To avoid any delays in the recruitment process, if you require accommodation to apply or if selected to participate in an assessment process, you must provide your accommodation needs in advance. You may also be required to submit adequate medical/other documentation to Human Resources to support your request for accommodation.