City of Toronto

Toronto

Application Technician

ASAP
$31.81 - $34.85 / Hour
Toronto, Ontario
Entry Level, Early Career

On-Going Opportunities Description

Although there may not be current vacancies, resumes will be kept on file for 6 months and then deleted from our system. You must reapply after 6 months.

Major Responsibilities:

  • Reporting to the Deputy Secretary Treasurer Committee of Adjustment, the Application Technician will case manage applications of Consent and Minor Variance for hearing by the Committee of Adjustment.
  • Receives and examines applications for minor variance and consents, including architectural plans, for completeness and accuracy. Identifies problematic files. Consults with officials as necessary. Assists applicants through the application process and answers questions on Committee scheduling and procedures; provides general explanation of By-laws and/or refers to appropriate civic officials for interpretation. Determines acceptability of applications for processing. Responds to enquiries and makes recommendation to resolve issues
  • Uses Geographic Information System (GIS) and maintains Committee data base
  • May be required to conduct site inspections, photograph a site and surrounding area as required
  • Prepares and issues Notices of Hearing by referring to architectural plans, reviewing previous history, pertinent Zoning by-laws, including Site Specific By-laws, the Planning Act and other relevant statutory documentation. Coordinates discussions with the applicant, municipal staff, elected officials and external agencies as required
  • Liaises with the appropriate civic officials regarding zoning and planning matters. Assists and informs outside agencies, public officials, professional and the general public by providing information concerning policies and procedures respecting Committee of Adjustment matters. Provides information regarding zoning by-laws, the Planning Act and any other applicable by-law and/or Regulations as they pertain to matters before the Committee of Adjustment
  • Prepares the necessary file materials to be included in the Committee of Adjustment Members Public Hearing Agenda.
  • Briefs the Manager/Deputy Secretary-Treasurer on each assigned file referring to the notice, history, and correspondence from the public, elected officials, other City Divisions and external agencies.
  • Follows up on action necessary by contacting lawyers, agents or applicants advising of Committee's requests for revised plans, leases, parking, etc. Informs applicants and/or interested persons of adjournment items and rescheduling of hearings
  • Attends public hearings and prepares written decisions that reflect the judgment handed down by the Committee at the Hearing, including conditions stipulated by other Divisions. Forwards to Manager or Senior Planner for approval
  • Identifies files where there is a potential problem or dispute and notifies Manager or Senior Planner. In selected cases, under direction of the Manager or Senior Planner, makes recommendation to solve problems. Arranges meetings for problem solving/conflict resolution

Key Qualifications:

Your application must describe your qualifications as they relate to:

  • Post Secondary Degree or Diploma in: Construction/Architectural Technology or City Planning related disciplines OR any approved equivalent combination of education and experience.
  • Considerable experience in resolving public inquiries and concerns in a development approval environment.
  • Considerable experience reading and interpreting architectural plans and the ability to convey the contents of those plans both verbally and in writing.
  • Experience composing letters and writing reports.
  • Experience using a variety of computer software (e.g. Word, e-mail) and the ability to utilize other software packages relevant to supporting the Division's core requirements.

You must also have:

  • Familiarity with planning and building terminology.
  • Well developed written and verbal communication skills.
  • Excellent customer service skills when dealing with the public, staff, developers and other City Divisions.
  • Developed problem solving and conflict resolution skills.
  • The ability to prioritize and work accurately and efficiently, working independently and as a part of a team, handling  many documents/files simultaneously, while under strict time constraints to meet tight deadlines.
  • The ability to handle assignments demanding critical judgment and analytical thinking.
  • Applied knowledge of relevant sections of the Planning Act, the Official Plan, the Development Review Processes, and the City's Zoning By-Law.
  • An ability to work overtime and evening hours, to attend Committee of Adjustment Hearings, as required.

Accommodation will be provided in all parts of the hiring process as required under the City of Toronto's Employment Accommodation policy.

Applicants need to make their needs known in advance.

We thank all applicants and advise that only those selected for further consideration will be contacted.

How to Apply