City of Toronto

This job is no longer available.

Administration Trainee

Apr 28, 2017
Toronto, Ontario
Internship, Work While Studying, Co-op

Job Description

Toronto is Canada's largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world's most livable cities, we are a global centre for business, finance, arts and culture. Join the award-winning Toronto Public Service as an Administration Trainee within our Real Estate Services Division.

As part of the Real Estate Services Division, working in a team environment, the Administration Trainee will support various divisional programs and initiatives such as the digitization of real estate records, etc.

Major Responsibilities:

  • Assists with various office functions such as filing, data entry, photocopying, sending faxes etc.
  • Receives/logs data/information received.
  • Collects data for others to analyze and process.
  • Assists with organizing and presenting data collected. May utilize various software packages.
  • Inputs/retrieves/updates/maintains data.
  • Assists others with drafting documents, correspondence etc.
  • Assists with financial transactions and makes calculations.
  • Answers inquiries, provides general information, takes messages and directs inquiries to appropriate staff to answer questions/handle requests.
  • Assists with setting up meetings. Records and circulates data.
  • Assists with mail/supply collection, inventory, sorting and distribution.
  • Assists with packing, loading, lifting, moving, delivering, setting up, maintaining and unpacking supplies, equipment, etc.
  • Travels to various locations.

Key Qualifications:

Your application must describe your qualifications as they relate to:

  1. Currently enrolled in, or a recent graduate of a records management, archival studies, information management or other related program.
  2. Experience using Microsoft Office Suite (Word, Excel, Access and Outlook) and the internet.
  3. Database experience using various software tools and applications, including the entry of data, updating, maintaining and manipulation of databases.
  4. Knowledge of digitization and records management principles.
  5. Good research, organizational and problem-solving skills.
  6. Good communication skills, both orally and in writing.
  7. Good organizational and problem-solving skills.
  8. Ability to take initiative and work independently as well as cooperatively as a member of a team.
  9. Ability to work under time constraints and meet deadlines.
  10. Ability to travel to various locations within the City of Toronto as required.

We thank all applicants and advise that only those selected for further consideration will be contacted.
Note: The applicant pool from this job posting may be used for similar summer job opportunities in various divisions.

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.

The City of Toronto is committed to fostering a positive and progressive workforce that is representative of the citizens we serve. We will provide equitable treatment and accommodation to ensure barrier-free employment.  In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto's Accommodation Policy, a request for accommodation will be accepted as part of the City's hiring process.

If you are invited to participate in an assessment process, kindly provide your accommodation needs in advance. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process.

If you are an individual with a disability and you need assistance or an accommodation during the application process, please email us at, quoting the job ID #2270056 and the job classification title.