City of Toronto

Toronto
This job is no longer available.

Accounting Assistant 3

ASAP
Competitive
Toronto, Ontario
Entry Level, Early Career

Job Description

The Chief Corporate Office Organization (CCOO) is made up of five Divisions and four Business and Strategic Sections, each with a unique mandate, that provide internal services across the City of Toronto (e.g., 311 Toronto, Environment & Energy, Facilities Management, Fleet Services, and Real Estate Services).

Working within the Business Performance Management section, the Accounting Assistant 3 will be a part of a team of professionals responsible for performing a variety of accounting duties related to payroll, accounts payable, contract accounting, reconciling ledger accounts, and ensuring vendor payments are in compliance with established corporate policies and processes.

Major Responsibilities:

  • Researches and analyzes financial information. Prepares financial reports and other financial information.
  • Reviews, analyzes and reconciles accounts, including commitments and parked documents.
  • Analyzes monthly budget variances. Provides financial analysis, claims and other information to the Divisions.
  • Reviews General Ledger expenditures and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
  • Prepares statements for reporting to Management and Divisions.
  • Liaises with internal and external parties to address all financial related matters. Provides assistance and advice on accounting and financial related matters to the divisions.
  • Researches and analyzes accounting/financial documents to verify validity of transactions processed in SAP.
  • Processes purchasing documents such as Purchase Requisitions, Divisional Purchase Orders, Purchase Orders, Contract Release Orders against Blanket Contract ensuring compliance with divisional and corporate policies, procedures and all relevant bylaws.
  • Processes vendor invoices for payment processing prior to submission to accounts payable and ensures compliance with divisional signing authority limits and corporate policies and procedures and relevant bylaws.
  • Liaises with Corporate Finance and divisional staff to resolve outstanding parked documents/invoices.
  • Provide corporate credit card support to client divisions.
  • Performs a variety of accounts receivable functions such as bank deposits and generating accounts receivable invoices and posting customer payments.
  • Verifies and enters payroll data in the accounting system (SAP) and follows up on any payroll related inquiries.
  • Investigates, analyzes and takes corrective action on erroneous accounting transactions.
  • Administers and maintains the Petty Cash Fund including the preparation of the Petty Cash Summary Form for the replenishment of the float ensuring compliance with divisional and corporate policies, procedures and all relevant bylaws.
  • Prepares working papers and processes period end and year-end entries.
  • Responsible for records management activities.
  • Provides work direction, training, advice and guidance to other accounting staff.
  • Assists on financial projects and assignments.

Key Qualifications:

Your application must describe your qualifications as they relate to:

  1. Post-secondary education in a discipline pertinent to the job functions such as accounting or finance or business administration or the equivalent combination of education and/or related experience.
  2. Considerable experience using Microsoft Excel, Word and PowerPoint.
  3. Experience in accounts payable and receivable.
  4. Experience performing financial calculations and/or financial analysis.
  5. Experience in the preparation of financial statements or financial reports.
  6. Experience in SAP or an equivalent computerized accounting system.

You must also have:

  • Knowledge of the City's accounting procedures, Corporate Financial Control and Purchasing By-laws and federal and provincial legislation relevant to the position.
  • Strong problem solving, research and analytical skills.
  • Strong interpersonal and communication skills with the ability to establish and maintain effective working relationships with all levels of staff and the public.
  • Ability to handle multiple projects, prioritize and work in a fast paced team environment.
  • Knowledge of financial and internal controls.
  • Ability to take initiative and work independently as well as cooperatively as a member of a team.
  • Ability to work under time constraints and meet tight deadlines.
  • Ability to plan, organize and manage work with minimal supervision and complete a number of tasks simultaneously for multiple management staff.

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.

The City of Toronto is committed to fostering a positive and progressive workforce that is representative of the citizens we serve. We will provide equitable treatment and accommodation to ensure barrier-free employment.  In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto's Accommodation Policy, a request for accommodation will be accepted as part of the City's hiring process.

If you are invited to participate in an assessment process, kindly provide your accommodation needs in advance. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process.

If you are an individual with a disability and you need assistance or an accommodation during the application process, please email us at application.accommodation3@toronto.ca, quoting the job ID #2275336 and the job classification title.